Summer Camp 2027

Health and medical forms

Colorado licenses Camp Alexander as a child care facility, so we collect more paperwork than most Scout camps. This page walks you through every form, every signature, and who signs it.

Youth forms packet (PDF)
Adult forms packet (PDF)

Four steps to finished health forms

1

Fill in your parts first

Print the packet and complete everything a parent or guardian fills in and signs, up to the sections the health care provider completes.

2

Bring the packet to the physical

Your provider completes and signs Part C, plus the immunization form and any medication pages. Bring the whole packet so it only takes one visit.

3

Upload everything to CampDoc

Each participant gets a CampDoc invitation at the email entered at registration. Upload every page there, clear and complete.

4

Due 14 days before camp

Every form for every youth and adult has to be in CampDoc at least 14 days before your week starts. Scouts without complete, signed forms can’t attend.

Find your list

Youth have the most paperwork because of Colorado’s child care rules. The medication forms only apply if your Scout takes medication at camp.

Every Scout (youth)

  • BSA Annual Health and Medical Record, Parts A, B1, B2, and C
  • Colorado Certificate of Immunization
  • Copy of the health insurance card, front and back
  • Colorado Addendum: Additional Information and Sunscreen Permission
  • Only if your Scout takes medication at camp: a Permission for Medication Administration form for each medication, plus the Medication Log
  • Only if your Scout carries a rescue inhaler or EpiPen: the Colorado Addendum Contract to Carry
Youth packet (PDF)

Every adult

  • BSA Annual Health and Medical Record, Parts A, B1, B2, and C
  • Copy of the health insurance card, front and back
  • Adult Reference Form: your signed form plus three character references
  • Adults keep their own medications in locked storage in their campsite and don’t need medication forms
Adult packet (PDF)

The whole unit

  • Adult Reference Forms for every adult, in alphabetical order by last name
  • YPT Aging Report from my.scouting, showing each adult’s registration and Safeguarding Youth training
  • Swim Classification Records, with a copy of the tester’s current certification, if your unit did swim tests at home
Unit packet (PDF)

Completing your Scout’s forms

Start at least six weeks before your week so there is time to book a physical and fix anything we flag.

In the pictures below, colors show who signs: Parent or guardian Health care provider Scout Unit leader Camp health staff

1

Print the youth packet and fill in your parts

Before the doctor visit, fill in everything that’s yours:

  • Part A: sign as the parent or guardian, have your Scout sign, and list at least one adult allowed to take your Scout to and from events.
  • Part B1: health history, insurance, and emergency contacts.
  • Part B2: list every medication, including over-the-counter ones, check yes or no for over-the-counter medicine, and sign. You sign B2 even if your Scout takes no medication.
  • Colorado Addendum, Additional Information: fill in every field and sign both the excursion permission and the sunscreen permission.
BSA medical form Part A with the Scout signature line, the parent or guardian signature line, and the adults authorized to pick up highlighted
Part A: the Scout and a parent or guardian both sign, and you list at least one adult who can pick up your Scout.
BSA medical form Part B2 with the over-the-counter yes or no boxes, the parent signature, and the provider signature highlighted
Part B2: check yes or no for over-the-counter medicine and sign, even if your Scout takes no medication. The provider signs here only if medication is listed.
Colorado Addendum with the excursion and sunscreen yes or no boxes and both parent signatures highlighted
Colorado Addendum: check yes or no and sign twice, once for excursions and once for sunscreen.

2

Take the packet to the physical

The health care provider has to be an MD, DO, nurse practitioner, or physician assistant. Colorado doesn’t accept signatures from chiropractors or podiatrists. At the visit, the provider:

  • Completes and signs Part C, the physical.
  • Signs Part B2 if your Scout takes any medication.
  • Fills in and signs the Colorado Certificate of Immunization. Out of state, any one of these works instead:
    • Letterhead report: the office prints the full immunization report on office letterhead and signs it.
    • Stamped report: the office prints the report on plain paper, stamps the office information on the first page, and signs it.
    • Colorado form, transcribed: the office copies the dates onto the Colorado form and signs it. Upload both the Colorado form and the original record.
    A form that only says “see attached” can’t be accepted.
  • Signs a Permission for Medication Administration form for each medication your Scout will take at camp.
  • Signs the Contract to Carry if your Scout carries a rescue inhaler or EpiPen.

The physical must be within 12 months of your Scout’s arrival at camp.

BSA medical form Part C with the examiner signature and contact information highlighted
Part C: the provider signs and fills in their contact information.
Colorado Certificate of Immunization with the health care provider signature and the optional parent registry signature highlighted
Colorado Certificate of Immunization: the provider signs. The registry signature at the bottom is optional.
Permission for Medication Administration form with the health care provider signature and printed name highlighted
Permission for Medication Administration: the provider signs and prints their name and phone, one form per medication.

3

Finish the medication forms

Only if your Scout takes medication at camp:

  • Sign the parent section of each Permission for Medication Administration form. One form covers one medication.
  • Fill in the top of the Medication Log for each medication.
  • For a rescue inhaler or EpiPen, the Contract to Carry also needs signatures from your Scout and your unit leader. Camp health staff sign the last line at check-in.
Permission for Medication Administration form with the parent or guardian signature highlighted
Permission for Medication Administration: a parent or guardian signs each form.
Contract to Carry with the Scout, parent, unit leader, health care provider, and camp health staff signatures highlighted
Contract to Carry: the Scout, a parent, the unit leader, and the provider sign before camp. Camp health staff sign at check-in.

4

Accept your CampDoc invitation

CampDoc emails an invitation within a few days after your unit registers and enters your Scout’s information. It comes from Pathway to the Rockies via CampDoc (noreply@campdoc.com) and goes to the email entered at registration, so use a parent or guardian email, not your Scout’s, and check your spam folder. If your family already uses CampDoc from another camp, give your unit that same email.

New to CampDoc? Select Accept Invite and create a password. Already have a CampDoc account with that email? Log in at app.campdoc.com and accept the invitation there instead of making a second account.

Our CampDoc setup page walks through each case, including what to do if you used a different email before.

5

Upload everything to CampDoc

Scan or photograph every page, flat and in good light, so every signature and date is readable. Upload the insurance card front and back. Have everything in at least 14 days before your week. Our team reviews each file and will reach out if something needs fixing.

6

Pack medications the right way

Prescription medications come to camp in the original pharmacy container, labeled with your Scout’s name, the date, the doctor’s name and phone number, and the dosage. Ask your pharmacy for a “summer camp bottle” if you need one. Colorado doesn’t allow daily pill organizers. Send only enough for the week, and don’t send over-the-counter medicine, since the Health Lodge has it.

Who signs what

Missing signatures are the most common reason forms get sent back. Check this list before you upload.

Form

Who signs

Required for

BSA Part A

Parent or guardian, and the Scout. Adults sign their own.

Every youth and adult camper

BSA Part B1

No signature. Complete every field.

Every youth and adult camper

BSA Part B2

Youth: parent or guardian always. Health care provider too if any medication is listed. Adults: no signature.

Every youth and adult camper

BSA Part C

MD, DO, nurse practitioner, or physician assistant

Every youth and adult camper

Colorado Certificate of Immunization

Health care provider. Out of state, a signed report on office letterhead or a signed, office-stamped printout works instead.

Every Scout (youth camper)

Colorado Addendum: Additional Information

Parent or guardian, twice: excursions and sunscreen

Every Scout (youth camper)

Permission for Medication Administration

Parent or guardian, and the prescribing health care provider. One form per medication.

Scouts taking medication at camp

Contract to Carry

Scout, parent or guardian, unit leader, and health care provider. Camp health staff sign at check-in.

Scouts carrying a rescue inhaler or EpiPen

Adult Reference Form

The adult leader, plus three character references

Every adult camper staying overnight

Medications at camp

  • All youth medications, including vitamins and supplements, are checked in at the Health Lodge on Sunday.
  • Scouts take their medication at the Health Lodge with two adult leaders at the scheduled times.
  • Only rescue inhalers, EpiPens, and anaphylaxis kits stay with the Scout, and only with a signed Contract to Carry.
  • Vitamins and herbal supplements need a letter from an MD, DO, PA, or nurse practitioner listing the camper, the supplement, the dose, and the times. Without it, they stay locked up until you leave.
  • Pill organizers and unlabeled containers are disposed of.
  • Our medical staff can’t give injections. If your Scout needs ongoing care like wound care, send instructions and supplies.
  • Adults keep their own medications in locked storage at their campsite.

Common mistakes we see

  • No parent signature on Part B2 because the Scout takes no medication. It’s still required.
  • Part C signed by a chiropractor or podiatrist.
  • An immunization form that only says “see attached.”
  • One medication form covering several medications.
  • Only the front of the insurance card.
  • A physical more than 12 months old by the time camp starts.
  • The Scout’s email in the registration instead of a parent’s, so the CampDoc invitation never arrives.

Keeping your unit on track

As your unit’s group leader in CampDoc, you can see and upload forms for everyone in your unit. Check it a few weeks out and nudge any family that hasn’t finished.

The two adults who manage your unit’s paperwork and medications will meet with the Health Lodge on Sunday. Keep a copy of every form somewhere easy to reach at check-in, not packed in the trailer. We can’t make copies of medical forms for your unit at camp.

Whole unit forms

  • Adult Reference Forms, in alphabetical order by last name
  • YPT Aging Report from my.scouting
  • Swim Classification Records and the tester’s certification, if you swim-tested at home
Unit forms packet (PDF)

Health form questions

No. You can use any of these three options:

  1. Letterhead report: Your doctor’s office prints a full immunization report on office letterhead and signs it.
  2. Stamped report: The office prints the report on plain paper, stamps the office information on the first page, and signs it.
  3. Colorado form: The office copies the dates onto the State of Colorado form and signs it. Turn in both the state form and the immunization record.

Forms that say “See Attached” can’t be accepted.

Upload two items under Whole Unit forms in CampDoc:

  • The signed Swim Classification Record
  • A copy of the tester’s certification

The tester’s certification must be current as of the test date. Accepted certifications are:

  • BSA Aquatics Instructor
  • BSA Swimming and Water Rescue
  • Lifeguard or swim instructor certification from the American Red Cross, YMCA, or Ellis & Associates

CampDoc sends the invitation within a few days after your unit registers and enters your Scout’s information, so give it a few days. Look for an email from Pathway to the Rockies via CampDoc, sent from noreply@campdoc.com, and check your spam or junk folder. Still nothing? Ask your unit leader to confirm your Scout has been added and that the registration has the correct parent or guardian email, not your Scout’s. CampDoc sends one of two emails, depending on whether you already have a CampDoc account, so watch for either one. For technical issues, click the ? in the upper right corner of the CampDoc screen to reach their help desk.

Colorado classifies all youth camps as childcare facilities, so we have to collect more paperwork than most Scouting America camps. What your Scout needs depends on their medications:

  • No medications: Only the immunization paperwork may be different from other camps.
  • Rescue medication only (inhaler or EpiPen): One extra form signed by the doctor.
  • Daily or regular medications: One extra form per medication, completed by the prescribing doctor.

To keep it to one doctor visit, print all the forms ahead of time and bring them with you. Our website has the medical forms sorted by age to make this easier.

At camp, all youth medications are turned in at check-in. During the week, Scouts come to the Med Lodge with two leaders and water to take them. We’ll go into more detail during the leader Zoom meetings.

No. Adults (18 and older) are responsible for their own medications at camp and don’t need to fill out the Medication Administration Forms.

Very. Summit day starts at the Crags Trailhead near 10,000 feet, climbs through Devil’s Playground to 14,115 feet, and covers about 14 miles round trip with 4,300 feet of elevation gain on a Class 2 trail (route details on 14ers.com). It’s one of five full days of program. Monday is an acclimatization day of hiking around camp and up Blue Mountain, but participants should train for months before they arrive, not just the week before. See what summit day takes. Talk with your health care provider about the hike and the altitude at the physical.

The same forms as summer camp: the BSA Annual Health and Medical Record Parts A, B, and C, plus the Colorado forms for youth. Everything is uploaded to CampDoc at least 14 days before your week. See the Outback health forms guide.

Yes, some outfitters, like the rafting and climbing guides, may require their own waivers. The specific forms for 2027 haven’t been set yet. We will share them at leader meetings and email them to registered units.

Staff decide on the trail, based on the weather and the whole group’s safety. If storms are building, the group can’t keep a safe pace, or someone shows signs of altitude sickness, they’ll turn around, even close to the top. Lightning is a real danger above tree line, and the hike from the summit back along the ridge to tree line is long and exposed. Altitude sickness can affect anyone, even fit, well-prepared hikers, so training helps but can’t guarantee a summit. Every trip runs with an emergency action plan. Turning back is the right call when conditions demand it, not a failure.

No. Before your unit registers, give your unit leader the email you already use in CampDoc so the invitation goes to that account. Then log in at app.campdoc.com and accept the new invitation there. Don’t create a second account. Review every section for this year and upload this year’s signed forms. See our CampDoc setup page.

Yes. Every adult camper needs current Safeguarding Youth training. Your unit uploads a Safeguarding Youth Aging Report from my.scouting showing each adult’s registration and training, along with the other unit forms. See the unit forms.

Source: Scouting America’s Scouting’s Barriers to Abuse in the Guide to Safe Scouting.

An MD, DO, nurse practitioner, or physician assistant. Colorado doesn’t accept signatures from chiropractors or podiatrists. The physical also has to be within 12 months of your Scout’s arrival at camp.

Yes, with a signed Colorado Contract to Carry. The Scout, a parent or guardian, the unit leader, and the health care provider all sign it before camp, and camp health staff sign it at check-in. Rescue inhalers, EpiPens, and anaphylaxis kits are the only medications a Scout keeps with them. See the health forms guide.

Still stuck? Email camp.alexander@scouting.org or call 719-219-2916. For CampDoc technical problems, use the help button (the question mark) at the top right of any CampDoc screen.